DayShift / Executive assistant resume template
Get application-ready for a day shift executive assistant job: template, sample and cover letter.
Copy the template or download it as a Word file. Then check the filled-in sample and the short cover letter. It starts with the executives you've supported and what you ran for them.
Executive assistant resume template
- Replace every line in [brackets]. Delete a section you can't fill.
- Under Executives supported, list each person by job title and the size of the company.
- Use the listing's words for the software and skills you've really used.
Then save it as a PDF and apply. Download the Word file
[Full name]
Executive Assistant | [Who you support, e.g. CEO and founder of a 40-person company]
[City], [Country] | [Email] | [Mobile or WhatsApp number] | [LinkedIn link]
Available: [Days], [start time] to [end time] Manila time (GMT+8) | [Full-time or part-time]
SUMMARY
[Two or three sentences: your years supporting executives, who you supported (CEO, founder, director), what you ran for them, and one result, like hours a week you gave back to them.]
EXECUTIVES SUPPORTED
- [Title and company, e.g. CEO, property company with 40 staff] | [years]
- [Title and company, e.g. Founder and director, small travel agency] | [years]
SKILLS
- [Skill from the listing, e.g. calendar, meetings and travel for a CEO]
- [Skill, e.g. inbox: sorting, drafting replies and flagging what needs the CEO]
- [Skill, e.g. meeting agendas, notes and follow-ups on action items]
- [Skill, e.g. reports, presentations and business documents]
- [Skill, e.g. handling contracts, payroll files and other private information]
TOOLS
- [Tools you've used, e.g. Google Workspace, Microsoft Office, and the project or chat tools your executive used]
WORK EXPERIENCE
[Job title] | [Company, or the kind of company, e.g. property company in Singapore] | [Month Year] to [Month Year or Present]
- [What you ran, with a number, e.g. Managed a calendar of about 25 meetings a week]
- [A result, e.g. Brought the CEO's unread inbox from 400 to under 20 each day]
- [Who you worked with, e.g. Followed up action items with 5 department heads]
[Job title] | [Company] | [Month Year] to [Month Year]
- [What you did, with a number]
- [What you did, with a result]
EDUCATION
[Degree or strand] | [School] | [Year finished]
TRAINING AND CERTIFICATES
- [Course name] | [Who ran it] | [Year]
WORK SETUP
- Internet: [speed, e.g. 50 Mbps fiber], with [backup, e.g. pocket WiFi]
- Computer: [laptop or desktop, processor and RAM]
- Workspace: [e.g. quiet room, headset with mic]
LANGUAGES
- English: [fluent or conversational]. [Other languages, e.g. Filipino: native]
Sample executive assistant resume: right hand to a CEO
Example only. Patricia Ramos is an invented person, and every detail is made up.
Patricia Ramos
Executive Assistant | Right hand to a CEO and a founder
Mandaluyong City, Philippines | patricia.ramos@example.com | +63 900 000 0000 | linkedin.com/in/example
Available: Monday to Friday, 9am to 6pm Manila time (GMT+8) | Full-time
SUMMARY
Executive assistant with 6 years of support for a CEO and a founder, the last 3 remote for a Singapore company. I run my CEO's calendar, inbox and travel, prepare her meeting agendas and reports, and follow up on what she hands to the team. She spends about 5 fewer hours a week on email than before I started.
EXECUTIVES SUPPORTED
- CEO, property services company in Singapore with 40 staff | 3 years
- Founder and business coach, Manila | 3 years
SKILLS
- Calendar, meetings and travel for a CEO who travels every month
- Inbox: sorting, drafting replies and flagging what needs the CEO
- Meeting agendas, notes and follow-ups on action items
- Reports, presentations and business documents
- Contracts, payroll files and other private information
TOOLS
- Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office (Word, Excel, PowerPoint)
WORK EXPERIENCE
Executive Assistant to the CEO (remote) | Property services company, Singapore | September 2023 to Present
- Run a calendar of about 25 meetings a week, plus flights and hotels for monthly trips
- Bring the CEO's unread inbox from about 400 to under 20 by the end of each day
- Put together a weekly update from 5 department heads, and follow up overdue tasks
Executive Assistant | Business coaching company, Manila | August 2020 to August 2023
- Ran the founder's coaching calendar and the emails for new clients
- Prepared slides and handouts for 2 workshops a month
EDUCATION
AB Communication | Private university, Manila | 2020
TRAINING AND CERTIFICATES
- Project management course | Coursera | 2024
WORK SETUP
- Internet: 200 Mbps fiber, with pocket WiFi as backup
- Computer: laptop, Intel Core i7, 16 GB RAM
- Workspace: home office, noise-cancelling headset
LANGUAGES
- English: fluent. Filipino: native.
Executive assistant cover letter template
Send the full letter when a listing asks for one, and keep it under 200 words.
Applying on DayShift? The form usually asks a shorter question: why you're a good fit. Answer it with two or three lines from your letter, like your result and your hours.
Hi [Name, or "Hiring team"],
I'm applying for the [job title] role. I've supported [titles, e.g. CEOs and founders] for [number] years, most recently [who, e.g. the CEO of a 40-person company in Singapore].
[One result with a number, e.g. I run a calendar of about 25 meetings a week and keep the CEO's inbox under 20 unread.]
Your listing asks for [requirement] and [requirement]. [One line on how you've done each.]
I can work [days], [start time] to [end time] Manila time (GMT+8), [full-time or part-time], and I can start on [date].
My resume is attached. Thank you for reading.
[Full name]
[Email] | [Mobile or WhatsApp number]
Cover letter example
Example only. Patricia Ramos is an invented person, and every detail is made up.
Hi Hiring team,
I'm applying for the Executive Assistant to the CEO role. I've supported a CEO and a founder for 6 years, and for the last 3 I've been the remote EA to the CEO of a 40-person property services company in Singapore.
I run her calendar of about 25 meetings a week, book her monthly trips, and bring her inbox to under 20 unread by the end of each day.
Your listing asks for experience as a CEO's right hand and care with private information. I put together her weekly update from 5 department heads, and I handle the company's contracts and payroll files.
I can work Monday to Friday, 9am to 6pm Manila time (GMT+8), full-time, and I can start on 1 November.
My resume is attached. Thank you for reading.
Patricia Ramos
patricia.ramos@example.com | +63 900 000 0000
Questions
How is an executive assistant resume different from a VA resume?
It's built around the person you supported. Name their title and the size of the company, then show what you ran for them: calendar, inbox, travel, reports and follow-ups.
How much experience do I need?
One of our executive assistant listings asked for at least 3 years supporting a CEO, founder or other C-level executive. If you have less, lead with the admin work closest to it and apply to admin assistant roles too.
How do I show private work on a resume?
Describe the kind of work and how much of it there was, and leave the client's names and figures out. A line like "Handled payroll files for 40 staff" tells a new client enough.
Which tools should I list?
Start with the ones the listing names: one of ours asked for Microsoft Office and Google Workspace. Then add the tools your executive used every day, as long as you've used them yourself.
Should I send it as a PDF or a Word file?
PDF, unless the listing asks for Word. A PDF looks the same on every screen. Our apply form takes PDF, DOC or DOCX files up to 10 MB.
Find a day shift executive assistant job to send it to.
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